Do I need original documents or can I submit copies?

For online applications through ZUS or Emp@tia, you typically upload scanned copies of documents. For in-person applications, originals are generally required for verification, with copies kept on file. Check the specific requirements when you begin the application.

What if I have lost my child's birth certificate?

You can request a replacement copy from the civil registry office (Urząd Stanu Cywilnego) where the birth was registered. In Poland, you can also request a copy online through ePUAP or in person.

Do foreign documents need to be translated?

Documents issued by foreign authorities typically need to be translated into Polish by a certified translator (tłumacz przysięgły). Some documents may also need an Apostille stamp for recognition in Poland. Check requirements with ZUS for your specific documents.

What Documents Families May Need for Benefits

Gathering the right documents before you apply for child benefits saves time and avoids delays. This guide outlines what is typically required for Poland's 800+ programme.

Standard Documents for an 800+ Application

For most straightforward applications, you will need:

Identity Documents

Polish ID card (dowód osobisty) or passport for the applying parent/guardian
If you are a foreign national: your residence card (karta pobytu) or other proof of legal residence in Poland

Child's Documents

Child's birth certificate — this proves the child's existence, age and parentage
Child's PESEL number — assigned at birth or registration in Poland. If your child was born abroad and does not yet have a PESEL, you will need to register them with the local commune (gmina) first.

Bank Account Details

Polish bank account number (in IBAN format) for payment
The account should be in the name of the applying parent/guardian

Custody Documents (if applicable)

If you are a single parent applying, a court order or agreement confirming custody arrangements may be required, particularly if the other parent could also be applying

For Guardians (Non-Parents)

Court order establishing legal guardianship
Identity documents as above

Additional Documents for Specific Situations

Disability Supplements

If applying for any supplement related to a child's disability, you will need:

Official disability certificate (orzeczenie o niepełnosprawności) issued by a local disability assessment team (Powiatowy Zespół ds. Orzekania o Niepełnosprawności)

EU Citizens / Cross-Border Situations

If the family has ties to another EU country (for example, one parent works in Germany while the other lives in Poland), the EU coordination rules apply. ZUS may request:

Proof of employment or residence abroad
Documentation from the other country's benefit authority

How to Submit Documents

Online through zus.pl (PUE portal) or empatia.mrips.gov.pl — scan and upload
By post — send copies to the relevant ZUS branch
In person — bring originals and copies to your ZUS branch or MOPS/GOPS office

Retain copies of everything you submit. If submitting by post, use registered mail and keep the confirmation of postage.

This guide is for general information only. Document requirements can change. Always verify current requirements with ZUS before applying.

What Documents Families May Need for Benefits

What Documents Families May Need for Benefits

Frequently Asked Questions